This transaction is used to capture data attributes specific to the contract, upon initial launch of the transaction it will be necessary to create the contract, simply enter the name of the contract in the field “Contract” and click on continue and then confirm the creation of the new Contract.
If the contract has already been created, enter the contract name in the contract field or use the drop-down menu to choose from the list of available contracts, and then click on continue, as shown below;
In the resulting screen, the field groups and field contents will be displayed ready for maintenance as shown below;
Field Groups are lists of attributes that are grouped together as they share a similar purpose, such as Submission admin, which is data pertaining to the administration of the contract data in preparation for reporting, Supplier data, data pertaining to any suppliers of material or services for the specific Ministry of Defence contract, and Contract data, such as the contract name/ID, description start and end dates etc.
The content for each attribute can be maintained simply by clicking on the content field itself, when doing so, the attribute to be maintain becomes highlighted and a popup is displayed to maintain the specific information as shown below;
Mandatory attributes are shown with a “?” in the field contents. These must be maintained.
Some attributes, such as currencies, may have predefined values which can be chosen from a list, simply click the dropdown on the field to display the list of values to choose from;
Duplicating attribute groups
Some groups of attributes may be required more than once, to facilitate this, the attribute group can be duplicated. Click on the button on the toolbar and the group will be duplicated. The new attribute group will have a new group item number, and will be shown in blue, the attribute contents can be maintained in the same way as described above.
Deleting duplicate groups
If a duplicated attribute group is not required for any reason, it can be deleted. Click anywhere on the duplicated attribute group and then click the button on the toolbar. The duplicate group is removed from the contract.
When all necessary attributes have been maintained click on the toolbar to save.
This transaction is used to display data attributes previously captured for a contract, upon launch of the transaction enter the contract name in the contract field or use the drop-down menu to choose from the list of available contracts, and then click on continue; as shown below;
It is also possible to display Snapshot data for a contract; this is contract data captured at a specific point in time. This is often useful as contract data may have changed over time and it may be necessary to display the data at a previous point in time.
To do this, first enter the contract name, then click the “Read from Snapshot Data” checkbox, the application will display the “Snapshot Date” field, use the dropdown to choose from the list of available snapshots as shown below;
After clicking continue the contract attribute data will be displayed.
Periodically (mostly monthly) the contract data attributes must be “Snapshot”, as previously discussed, a Snapshot is a representation of the contract data at a specific point in time. Snapshot periods are linked to the fiscal periods as defined in the SAP system.
Upon launch of the transaction, enter the contract name or choose from the list of available contracts using the dropdown menu. Enter the Calendar and choose the Fiscal Period for the snapshot, the Snapshot date will be predetermined based on the chosen fiscal period as shown below;
Click continue to execute the Snapshot.
The application will perform the Snapshot in the background and display the message in the bottom left hand corner of the screen.